Back to CTMS & Regulatory Vault
CTMS Module 10 of 29

Vendor Management

CRO, lab, and service provider tracking with performance ratings and oversight.

Module Overview

The Vendor Management module tracks all external service providers including CROs, central labs, IRBs, courier services, and IVRS providers. Monitor vendor performance with structured scorecards, track contracts and SOWs, and manage oversight activities.

Key Features

Vendor profiles with service type classification
Contract and SOW tracking with milestone deliverables
Vendor performance scorecards with KPI tracking
Oversight activity logging and documentation
Invoice tracking and budget variance analysis
Vendor risk assessment and mitigation tracking

Workflow & Interface

Explore the module's workflow through interactive interface mockups showing each step of the process.

1

Vendor Directory & Contracts

Maintain a comprehensive vendor directory with contract details, scope of work, and performance ratings.

medifirm-ctms — module view
VendorService TypeContract ValuePerformanceStatus
IQVIAFull-service CRO$4.2MA (92%) Active
LabCorpCentral Lab$890KA (95%) Active
WCG IRBEthics Review$145KA+ (98%) Active
World CourierSample Logistics$78KB (82%) Active
AlmacIVRS/IWRS$320KA (91%) Active
2

Vendor Performance Scorecards

Structured performance evaluations with KPI scoring across quality, timeliness, communication, and compliance.

medifirm-ctms — module view
IQVIA — Quality
94%
IQVIA — Timeliness
88%
LabCorp — Quality
96%
LabCorp — Timeliness
92%
WCG — Quality
98%
WCG — Timeliness
95%
3

Oversight Activity Log

Document vendor oversight activities including audits, check-ins, and deliverable reviews.

medifirm-ctms — module view

Active Vendors

12

across 5 categories

Oversight Score

A-

Above target

Open Deliverables

8

2 at risk

Budget Variance

+3.2%

Within 5% threshold

Module Connections

How Vendor Management integrates with other CTMS modules in the platform.

BidirectionalStudy Management

Vendors assigned per study with SOWs

View Module
BidirectionalSite Management

CROs manage site monitoring activities

View Module
BidirectionalClinical Supply Tracking

Supply vendors tracked for shipments

View Module
Sends toRisk & Issue Management

Vendor risks tracked in risk register

View Module
Sends toExecutive Dashboard

Vendor spend rolls up to portfolio view

View Module